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Dear Andrea Csilla,
Frequent email checks cost businesses $18,000 per employee annually in lost productivity (Source: McKinsey). That’s a staggering number—but it’s also fixable.
Here’s how to break free from the email trap and reclaim your time:
The Batch Processing Method
1️⃣ Designate 3 Email Slots Per Day:
- Choose 3 times during your workday (e.g., 11 AM, 2 PM, and 4 PM) to check emails.
- Add these slots to your calendar as recurring reminders.
2️⃣ Turn Off Notifications:
- Disable email notifications on your computer and phone. This eliminates unnecessary distractions.
3️⃣ Communicate Your New Process:
- Use the auto-responder template below to set expectations with colleagues and clients.
Why It Works:
- Reduces Context Switching: Studies show it takes an average of 23 minutes to refocus after checking emails. Batch processing minimizes these interruptions.
- Lowers Stress Levels: A University of London study found that reducing email checks decreases stress hormones by up to 28%.
- Increases Productivity: A logistics manager I worked with reduced email time from 3.5 hours/day to just 0.75 hours/day using this method—reclaiming over 14 weekly hours!
Your Action:
Try batch processing for one week! Download my free Inbox Liberation Kit to get started today.
P.S. Need help implementing this across your team? Book a free 30-minute Team Productivity & Well-Being Strategy Session
Have a productive day!
Andrea
Connect with your community
Join the Stress-free Team Facebook community, where you can share experiences with like-minded people and learn new methods for a stress-free life!
Connect with me
LinkedIn: Andrea (Csilla) Szabó
Facebook: Andrea Csilla Szabo (Szacs)
Website: Stress-free Team
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