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Dear Andrea Csilla,
Switching between unrelated tasks is one of the biggest productivity killers—it drains energy and reduces focus. That’s why today’s tip is all about batching: grouping similar tasks together to minimize mental switching costs.
How I Do It:
📅 Mondays & Fridays: Bowen therapy sessions
📅 Tuesdays through Thursdays: Coaching work
📅 Within coaching days: Separate client calls from admin tasks using color-coded blocks in my calendar
Why It Works:
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Energy Efficiency: Staying in the same “work mode” saves mental energy.
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Better Focus: You can dive deeper into tasks without constant interruptions.
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Improved Organization: Color-coding makes it easy to see what’s coming up at a glance.
Your Action Step:
1️⃣ Identify similar tasks: Review your weekly schedule and group tasks that require similar skills, tools, or focus levels (e.g., emails, meetings, creative work).
2️⃣ Plan your weekly schedule with dedicated time blocks for each batch. Use color coding in your calendar to visually separate task types.
3️⃣ At the end of the week, reflect on your batching strategy:
- What worked well?
- What didn’t work?
- What will you adjust next week?
Batching tasks is a simple yet effective way to stay organized and focused. Use these steps regularly to refine your approach and reclaim your time.
P.S. Need help creating a system tailored to your workflow? Let’s chat! Book a free 30-minute Team Productivity & Well-Being Strategy Session
Have a productive day!
Andrea
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Connect with me
LinkedIn: Andrea (Csilla) Szabó
Facebook: Andrea Csilla Szabo (Szacs)
Website: Stress-free Team
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